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Use Management Letters to Improve Your Business

By MarksNelson on April 2, 2017 in Articles, Assurance Services, Harmonie Geha CPA
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Audited financial statements typically come with an additional value that you might not be aware of: the management letter. Take a few minutes to review this letter. It generally contains advice on ways to make your business more efficient and profitable — and less risky.

What’s Required

Auditing standards require auditors to communicate in writing about “material weaknesses or significant deficiencies” that are discovered during audit fieldwork.

Material weakness. The AICPA defines this as “a deficiency, or combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected on a timely basis.”

Significant deficiency. This is generally considered less severe than a material weakness. It’s defined as “a deficiency, or a combination of deficiencies, in internal control that is … important enough to merit attention by those charged with governance.”

Auditors may detect less severe weaknesses and operating inefficiencies during the course of an audit. Reporting these items is optional. However, they’re often included in the management letter, or they may be reported to management verbally.

Responses Vary

Audit clients differ in their responses to management letters and verbal suggestions. Some ignore the advice, thinking that it’s just a way to up-sell consulting services. Others may feel that the auditor is “grading” management’s performance. But those that can remain receptive to comments often reap substantial benefits.

Consider the company who embraced his auditors’ recommendation to take advantage of early-bird discounts offered by suppliers. Last year’s management letter pointed out that early-bird discounts could have saved the client $45,000 in the first quarter, based on the auditors’ review of cash disbursements.

Instead of filing invoices by due date, the company’s payables clerk now files them by discount date and pays them early when extra cash is on hand. The owner estimates this simple change saved the company roughly $100,000 in 2016.

Observant auditors may comment on a wide range of issues they encounter during the course of an audit. Examples — beyond internal controls — include cash management, operating workflow, control of production schedules, accounting policies and procedures, employee benefits, safety, and technology improvements.

A Valuable Add-On

Auditors see clients at their best and worst. They know problems that other companies have experienced and how they solved them (or not). Why not take advantage of the industry knowledge and objectivity that your auditor team brings to the table? In the end, you might discover that the management letter is one of the most valuable parts of the audit process.

For more information contact your MarksNelson Professional.

About the author

Harmonie Geha provides assurance services to clients in the construction industry and has expertise working in industries such as retail, distribution, and service.


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